DutyMan is a web-based system that allows you to check the duties allocated to you and organise swaps as and when necessary. It will also send you reminder emails 14 and 7 days before each duty.
The preferred method of swapping duties is by using DutyMan, so even if you arrange a swap by more ‘traditional’ methods, please remember to update DutyMan accordingly.
This explains how to ask for swaps, print out your duties etc and is very useful.
DutyMan will not remind you if your email address has changed! Remember to update DutyMan with new email or phone details via the ‘Profile’ tab.
If you have lost your password – go to the DutyMan web
site and click on the Don’t know name or password? link (just below the password entry box)
You can see your duties on your internet-enabled Smart Phone – look at the ‘More’ tab on the right hand side of the DutyMan page.
From the ‘More’ tab you can also update your contact details or password, get the welcome message resent or add DutyMan to your favourites.
The ‘Export’ tab lets you export your duties in various formats, including as iCal file that you can import directly into Outlook or similar.
Do’s:
Please make sure you confirm your duties – i.e. say you will attend (so the blue tick appears)
Please try to swap an identical duty – SBO for SBO
Be patient when waiting for replies to swaps as not everyone looks at their email on a regular basis.
Please try and swap when you know that you won’t be able to do a duty. If you don’t get a reply, try again nearer the time.
Please reply to all swap requests even if it’s No (otherwise the requestor doesn’t know).
My partner and I have been assigned duties on the same day and both need to swap – how do we do this?
One of you can request a swap and put a comment in the message box on the swap request saying “X and I both need to swap from this date”. When you receive a positive reply then you can request the second swap. For Example X asks for a swap with A, mentioning that Y also needs to swap. A replies that A and B can swap. Y then requests a swap with B. Alternatively use the telephone numbers on DutyMan, phone around and confirm your swaps on DutyMan later.
