Privacy Statement

Nantwich & Border Counties Sailing Club

GDPR (General Data Protection Regulation) Privacy Policy

1. About this Policy 
   1. This policy explains when and why we collect personal information about our members, visitors and instructors, how we use it and how we keep it secure and your rights in relation to it. 
   2. We may collect, use and store your personal data, as described in this Policy and as described when we collect data from you. 
   3. We reserve the right to amend this Policy from time to time without prior notice.  You are advised to check our website at www.nantwichsail.com or our Club noticeboard regularly for any amendments (but amendments will not be made retrospectively). 
   4. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk).  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you. 
2. Who are we? 
   1. We are Nantwich & Border Counties Sailing Club (the “Club”). 
   2. For data protection issues, we can be contacted by writing to the Commodore whose name is in the Club Handbook or email [email protected] 
3. The information we collect and why

 

 

Type of information	Purposes	Legal basis of processing
Member’s • Name • Address • Telephone number • Email address	• Managing the Member’s membership of the Club • Managing the duty roster	Performing the Club’s contract with the Member; and for the purposes of our legitimate interests in operating the Club
The names and ages of the Member’s dependants	Managing the Member’s and their dependants’ membership of the Club	Performing the Club’s contract with the Member
Date of birth / age related information	Managing membership categories which are age related	Performing the Club’s contract with the Member
The Member’s • Name • Boat name • Sail number	• Managing race entries and race results • Sharing race results with other clubs, class associations, and the RYA, and providing race results to local and national media • Allocating dinghy park berth spaces	For the purposes of our legitimate interests in holding races for the benefit of members of the Club For the purposes of our legitimate interests in promoting the Club. For the purposes of our legitimate interests in operating the Club
Photos and videos of • Members • Their family members • Their boats • Their guests	• Putting on the Club’s website • Newsletters • Social media pages • Using in press releases. Please Note: That only in special circumstances would we tag an image with the name of the person concerned.	Opt Out. We will ask members to Opt Out on their membership application form and each membership renewal form.  Members may also withdraw their consent at any time by contacting us by Email or letter.  Use of an Opt Out process rather than Opt In will help the Club to follow the members’ wishes
The Member’s: • Name • e-mail address • Telephone numbers	Creating and managing the Club’s online Membership Directory	Members control the information, if any, they share with others using the Dutyman system.  Changes can be made by Login to your account and select the required options from the ‘Privacy’ tab.
Bank account details of the member or other person making payment to the Club	We do not retain any personal bank details other than those supplied on official bank statements
Students (Trainees/Candidates) • Name and age • Address • Email address • Phone numbers • Relevant qualifications and/or experience.	Managing trainees at the Club and keeping records as required by the RYA. * See specific purposes regarding RYA Training certificates below; and complaints procedure.	For the purposes of our legitimate interests in ensuring that we can contact those being offered instruction and provide details of trainees
Instructors • Name • Address • e-mail address • Phone Numbers • Relevant qualifications and/or experience.	Managing instructors at the Club and keeping records as required by the RYA	For the purposes of our legitimate interests in ensuring that we can satisfy ourselves and demonstrate that instructors are properly qualified and can contact those offering instruction and provide relevant details of instructors to members.
Trainees’ medical details, next of kin and emergency contacts. And other forms as required by the RYA	Managing trainees at the Club and keeping records as required by the RYA	For the purposes of our legitimate interests in ensuring that we can comply with the contract we have with students to the training programme